GDPR Privacy Notice
Panthers Basketball Club

 

  1. Introduction

1.1. Panthers Basketball Club is committed to protecting your personal information and respecting your privacy.

1.2 This Privacy Notice sets out the basis on which any personal data that we collect from or about you, or that you provide to us, will be processed by us.

1.3. For the purpose of the General Data Protection Regulation [the GDPR], the data controller is Panthers Basketball Club.

1.4. We may update this Privacy Notice from time to time. Please check back regularly to see any updates or changes to this Notice.

 

  1. Data Protection Contact

2.1. The contact details for our Secretary for any data protection queries are as follows:
2.1.1. panthersbasketballclub2006@gmail.com

2.1.2. 01569 760418

 

  1. Data Protection Principles

3.1 We will comply with data protection law. This says that the personal information we hold about you must be:
3.1.1 Used lawfully, fairly and in a transparent way.

3.1.2 Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

3.1,3 Relevant to the purposes we have told you about and limited only to those purposes.

3.1.4 Accurate and kept up to date.

3.1.5 Kept only as long as necessary for the purposes we have told you about.

3.1.6 Kept securely.

 

  1. Particulars of processing

4.1 We process personal data about members, parents/guardians, officials and volunteers. The categories of person about whom we process personal data are described in more detail in the Annex to this Privacy Notice.

 

  1. Your rights as a data subject

5.1. The GDPR provides the following rights (subject to some exemptions):
5.1.1. The right to request access to the personal data that we hold about you;

5.1.2. The right to request rectification of the personal data that we hold about you;
5.1.3. The right to request erasure of the personal data that we hold about you;
5.1.4. The right to request restriction of processing about you;
5.1.5. The right to object to processing; and
5.1.6. The right to data portability.

 

If you wish to raise a complaint on how we have handled your personal data, you can contact our Secretary at the details above.

 

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO) full contact details for which can be found at https://ico.org.uk/global/contact-us/

 

  1. How we will use information about you

6.1 We will only use your personal information when the law allows us to.  Most commonly, we will use your personal information in the following circumstances:
6.1.1 Where we need to perform the contract, we have entered into with you.
6.1.2 Where we need to comply with a legal obligation.

6.2. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.  We may also use your personal information in the following situations, which are likely to be rare:

6.2.1 Where we need to protect your interests (or someone else’s interests).

6.2.2 Where it is needed in the public interest [or for official purposes].

6.3 We will generally process your personal data for contractual necessity in providing membership services and events. We may also use personal information for additional relevant and related purposes where you might reasonably expect us to do so, where the benefits of doing so are not outweighed by your own interests or fundamental rights or freedoms. This may include:

6.3.1. To maintain our records and other administrative purposes, including updating your details and preferences:

6.3.2. To assist with queries, complaints and dispute resolution;

6.3.3. For communications related to membership and invitations to participate in basketball market research.

6.3.4. To assist with upholding our club constitution and taking action in cases where there may be a breach of the Club Rules or Codes of Conduct.

6.4 We will ask for your direct consent IF we intend to use your personal data for marketing purposes. Where our processing of personal data is based on your having given consent, you have the right as a data subject to withdraw that consent at any time. If you wish to invoke this right, please notify the Secretary using the contact details set out in Section 2 above.

6.5 You have the right to lodge a complaint with a supervisory authority. In the United Kingdom, the supervisory authority is the Office of the Information Commissioner, full contact details for which can be found at https://ico.org.uk/global/contact-us/

 

  1. Recipients of Data

7.1. We may use service providers to help us provide you with our services. Personal data may be transferred to such service provider, who act for or on our behalf, for further processing in accordance with the purpose(s) for which the data was originally collected or may otherwise be lawfully processed.

7.2. Such third parties have contracted with us as data processors under the requirements in the GDPR. They are contractually bound to only use personal data for the agreed purpose(s). Relevant persons working for these third parties will have access to your personal data under the terms of the data processor contract, but only to the extent necessary to perform their services for us.

7.3.   These data processors agree to implement reasonable contractual and technical protections, to keep your data confidential, not sell your personal data to third parties and to not disclose your personal data to third parties except as may be required by law, as permitted by us or as stated in this Privacy Policy.

7.4. In appropriate circumstances we may disclose data to authorised bodies as required

by law.

 

  1. Cookies & Visitors to Panthers Basketball Club website

8.1 This website uses cookies to better the users experience while visiting the website. The cookies in use on the website are described below

 

8.2 Google Analytics

These cookies are used to store information, such as what time your current visit occurred, whether you have been to the site before, and what site referred you to the web page.

These cookies will use your computer’s IP address to know from where in the world you are accessing the Internet.

Google stores the information collected by these cookies on servers in the United States. Google may transfer this information to third-parties where required to do so by law, or where such third-parties process the information on Google’s behalf.

 

8.3 Cookie ConsentcatAccCookies

Used by the Cookie Consent plugin for WordPress to record the acceptance of cookies on the website.

It stops the cookie message showing every time you visit the website.

 

8.4  If you would like to restrict the use of cookies you can control this in your Internet browser. Links to advice on how to do this for the most popular Internet browsers are provided below for convenience and will be available for the Internet browser of your choice either online or via the software help (normally available via key F1).

 

Internet Explorer

Google Chrome

Mozilla Firefox

Apple Safari

 

8.5 Opt out of google analytics– In order to provide website visitors with more choice on how data is collected by Google Analytics, Google has developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with the Google Analytics JavaScript (ga.js) to stop data being sent to Google Analytics. The Google Analytics Opt-out Browser Add-on does not affect usage of the website in any other way. A link to further information on the Google Analytics Opt-out Browser Add-on is provided below for your convenience.

http://tools.google.com/dlpage/gaoptout?hl=None

For more information on the usage of cookies by Google Analytics please see the Google website. A link to the privacy advice for this product is provided below for your convenience.

http://www.google.com/analytics/learn/privacy.html

 

  1. Contact details

9.1 Please contact the Secretary above if you have any questions or concerns about personal data and privacy matters.

 

GDPR Privacy Notice – ANNEX

Panthers Basketball Club

 

This Annex sets out Panthers Basketball Club’s processing of personal data relating to members (including committee members), volunteers, competitors and officials (e.g. referees) at our events.

 

What personal data do we process, why do we process it and what is the lawful basis?

Members, Volunteers, Parents/Guardians
Name, Address, Date of Birth, Email & Telephone number, relevant Health Information.

We process your personal data for the following purposes:

 

• Provision of membership services including administration and transactional communications relating to membership.

• Upholding the Club Rules and Code of Conduct.

• Compliance with Basketball Scotland and Basketball Grampian Rules and Regulations.

• Contacting you regarding newsletters, invitations and information about club events/meetings.

• Publication on the Club Website or anywhere else published e.g. Club Facebook Page.

• Contacting you by email to provide related information and information/marketing communications (if any).

Contractual Necessity

Contractual Necessity

Contractual Necessity

Contractual Necessity

Legitimate Interests

Legitimate Interests

Consent

Officials e.g. Table Officials and Referees
Name, Address, Email & Telephone number.

We process your personal data for the following purposes:

 

• Administration and transactional communications relating to Basketball Scotland and Club membership.

• Upholding the Club Rules and Code of Conduct.

• Compliance with Basketball Scotland and Basketball Grampian Rules and Regulations (including sharing relevant required information).

Contractual Necessity

Contractual Necessity

Contractual Necessity

Contractual Necessity

Competitors
Name, Address, Email, Telephone number.

We process your personal data for the following purposes:

 

• Administration and transactional communications from competitors entering our events.

• Provision of services relating to our events.

 

• Upholding the Club Rules and Code of Conduct.

• Compliance with Basketball Scotland and Basketball Grampian Rules and Regulations.

 

• Contacting you regarding future events.

• Publication of event results on our website/Facebook page and local press.

Contractual Necessity

Contractual Necessity

Contractual Necessity

Contractual Necessity

Legitimate Interests

Legitimate Interests

Legitimate Interests

 

We also process personal data for the Club’s legitimate interests as we have outlined in the main Privacy Notice (paragraph 6.3). Please be assured that we will always take account of your personal data rights in doing so.

 

Where do we obtain your personal data from?

Most of the above personal data is received direct from you (the data subject). However, information may be received from third parties (e.g. Basketball Scotland).

 

How long do we hold your personal data for?

Personal data will be retained in accordance with statutory requirements, Basketball Scotland, Basketball Grampian requirements and recommendations and the club’s retention policy, which is available on request.

 

Are you obliged to provide us with your personal data?

You are not obliged to provide the personal data in question. However, if you do not provide the personal data, we will be unable to perform any contract we have with you for the provision of membership services, game schedules or event services.

 

Recipients of your personal data

We disclose data to the following outsourced data processors [if applicable], in line with section 7 of our main Privacy Policy:

 

Basketball Scotland – Legitimate Interests

Basketball Grampian – Legitimate Interests

The Press – Legitimate Interests

 

Basketball Scotland records

Basketball Scotland will hold the personal data of Officers, Committee and members of the Club as a part of the implementation of Basketball Scotland Rules and Regulations.

 

We provide Basketball Scotland with details of Panthers Basketball Club winners at our events in order to meet requirements in Basketball Scotland Rules and Regulations.

 

Basketball Grampian records

Basketball Grampian will hold the personal data of Officers, Committee and members of the Club as a part of the implementation of Basketball Grampian Rules and Regulations.

 

We provide Basketball Grampian with details of Panthers Basketball Club members at our events in order to meet requirements in Basketball Grampian Rules and Regulations.

 

Do we use your data for any automated decision-making?

No personal data is processed for automated decision-making.

 

Any financial data arising from a transactional process will be held securely by Panthers Basketball Club in accordance and compliance with all statutory and HMRC requirements.